Project Manager Assistant – Project Coordinator

Job Description:

• Support the Project Managers with day-to-day project coordination and administrative tasks.
• Assist with inbox management, prioritising actions and highlighting urgent queries as they come in from customers and suppliers.
• Assist with preparing, maintaining and updating project plans and schedules.
• Upload orders from project handover into SharePoint and Business Central, following internal company processes.
• Coordinate project meetings with external and internal customers, preparing agendas, taking minutes and following up on actions.
• Maintain accurate project documentation, records and version control.
• Liaise with internal teams, external suppliers, contractors and stakeholders to support smooth project delivery.
• Create purchase orders, invoices, and expense requests where required.
• Prepare regular progress updates and reports on projects for the Project Managers and wider project team.
• Support procurement activities and supplier communication where appropriate.
• Contribute to project closure activities, including handover documentation, lessons learned and final reporting.
• Ensure all project activity is carried out in line with company policies, procedures and quality standards.

Requirements:

• Must have an excellent command of written and verbal English.
• Strong organisational and time management skills, with the ability to manage multiple priorities, including 3 email inboxes.
• Confident using Microsoft Office applications, including Word, Excel, Outlook and PowerPoint.
• Prefered: Experience in the manufacturing or construction industry.
• Experience working with Business Central is desirable.
• High attention to detail and accuracy in documentation and reporting.
• Ability to build effective working relationships with colleagues, suppliers and stakeholders.
• Proactive, flexible and able to work independently as well as part of a team.
• Good problem-solving skills and the ability to follow up on actions to completion.
• Experience working in an administrative, coordination or project support role is desirable.
• An understanding of project management processes, terminology or tools is advantageous.

Benefits:

• Diverse Challenges: Each day offers fresh opportunities and unique challenges that keep your work engaging and rewarding.
• Team Collaboration: Join forces with a supportive team, where your insights and contributions are valued.
• Inclusivity: Be part of an inclusive and diverse workplace that values your contributions.